Description

HR Specialist – EXEMPT

TERMS OF EMPLOYMENT

Hours:                8 hrs/day; 260 days/yr

Pay:                   $36.28-$43.50

Supervisor:        Executive Director of Employee Services

Closes:               Open until filled

QUALIFICATIONS:

1. High school graduate with college or business college training in secretarial services.

2. Four years' previous experience as a lead secretary or administrative assistant and ability to demonstrate thorough knowledge of accepted business methods, practices, and procedures.

3. Thorough knowledge of business writing, including correct format, punctuation, grammar, and usage.

4. Proficiency in use of office equipment including personal computers utilizing a wide variety of software processing, data base, and spreadsheet applications.

5. Proven ability to work collaboratively and successfully with staff and outside agencies to provide excellent customer service.

6. Successful experience keeping detailed records with accuracy.

7. Ability to meet strict deadlines and work under considerable pressure.

8. Must be able to pass the following tests:

     -    Applied Math

     -    Microsoft Excel

     -    Microsoft Word

     -   Typing at a rate of 50 net words per minute

9. Must be able to demonstrate proficiency in the use of Skyward within twenty (20) workdays.

10. Must have a proven record of punctuality, dependability, and consistent attendance.

ESSENTIAL JOB FUNCTIONS:

1. Serve as a confidential administrative assistant to the Director of Human Resources.

2. Demonstrate knowledge of good secretarial methods, practices, and procedures, including the ability to compose business correspondence using proper business letter format.

3. Demonstrate a thorough knowledge of correct punctuation, grammar, and excellent proofreading skills.

4. Demonstrate correct written and oral language in all communications using good verbal expression.

5. Maintain personnel files.

6. Work closely with administrators to identify building budget allocations and produce monthly allocation updates.

7. Manage complex data management; make monthly exports to Payroll for employee assignment changes.

8. Provide employee data for human resources budget development.

9. Provide employee data for mandatory state and federal reporting.

10. Provide data as needed for meetings, reports, and collective bargaining negotiations.

11. Draft collective bargaining language for negotiations and prepare counter proposals for collective bargaining units.

12. Update and prepare the collective bargaining agreements for printing and distribution.

13. Interpret, communicate, and apply collective bargaining agreements.

14. Maintain required documentation for staff certifications.

15. Process tuition reimbursement and manage tuition reimbursement funds.

16. Generate employment authorizations, letters of agreement, and contracts for employees.

17. Prepare job postings.

18. Coordinate and proctor employment testing.

19. Submit and track results of background checks and fingerprints for new employees.

20. Maintain current labor law posters.

21. Prepare surveys, questionnaires, and employment verifications.

22. Transcribe dictation of various types, including correspondence, reports, evaluations, Loudermill/Weingarten and grievance hearings.

23. Provide support for union grievances, disciplinary hearings, and plans of assistance.

24. Fulfill legal and compliance responsibilities, including NCLB, employee leaves, annual assurance, fingerprinting, EEOC, S-275, SIRS, etc.

25. Other such job-related duties as may be assigned.

The Longview School District is a Drug & Tobacco Free workplace.

Immigration Reform and Control Act Requirement: New employees will be required to complete an INS 1-9 form and must provide proof of employment eligibility.

Disclosure Statement and Background Check: Pursuant to RCW 43.43.830 through RCW 43.43.840, new employees will be required to complete a disclosure form indicating any convictions of crimes against persons as listed in the law.  In addition, a background check based on fingerprints will be requested from the Washington State Patrol and the Federal Bureau of Investigation.

Job Sharing:  Pursuant to RCW 28A.405.070, the district will accept applications from individuals wishing to share a position.                

NOTICE OF NONDISCRIMINATION

The Longview School District is an Equal Opportunity district in education programs, activities, services, and employment. Longview School District does not discriminate on the basis of sex, race, creed, religion, color, national origin, age, veteran, or military status, sexual orientation, gender expression or identity, genetic information, disability, or the use of a trained dog guide or service animal. We provide equal access to the Boy Scouts of America and other designated youth groups. If you have a physical or mental disability that causes you to need assistance to access school facilities, programs, or services, please notify the school principal. This district endeavors to maintain an atmosphere free from discrimination and harassment. Any person who believes he or she has been discriminated against should contact the school principal.  In addition, the following district employees, located at 2715 Lilac Street, Longview, have been designated to handle questions and complaints of alleged discrimination:

Section 504, Student ADA Coordinator

Andrew Schoonover, Executive Director of Student Services

(360) 575-7007

aschoonover@longviewschools.org 

Civil Rights Compliance Coordinator, Title IX Coordinator

Dr. Karen Joy, Executive Director of Employee Services

(360) 575-7001

humanresources@longviewschools.org