Description

Job Title: Junior Project Management Officer - Compliance & Regulatory Change, 60%

Contract Type: Fixed Term Contract (8 Months) with possibility for extension

Reports To: Senior Manager, Compliance

Role Overview

We are seeking a detail-oriented and proactive Junior Project Management Officer to support our Compliance function in implementing a regulatory project on a 6-month fixed-term basis. The successful candidate will provide hands-on project coordination and operational support across compliance and regulatory change initiatives, while also serving as a backup resource to the Senior Manager, Compliance on day-to-day compliance matters. This role suits someone who thrives working in a start up style environment, that is flexible, a team player, is comfortable managing multiple workstreams, and brings practical knowledge of Swiss compliance and regulatory frameworks. FINMA regulatory requirements and experience working with/at an Asset or Investment Manager are a must have requirement.

Key Responsibilities

Project Management & Operations

- Maintain and manage project plans, trackers, and action logs across compliance and regulatory change initiatives, ensuring deadlines and milestones are met

- Coordinate meetings, prepare agendas, take minutes, and follow up on action items for compliance, risk, and operations committee meetings

- Produce status reports, dashboards, and progress updates for senior stakeholders

- Identify project risks, issues, and dependencies, escalating where appropriate

- Support the organisation and running of working groups and cross-functional project meetings

- Assist in the preparation of committee papers and presentations for Steering Committees and C Suite update meetings

- Maintain organised records, documentation, and filing systems in line with governance standards

- Coordinate with internal teams (legal, risk, operations, IT) to ensure smooth delivery of compliance-related projects

Compliance & Regulatory Change Support

- Provide backup compliance assistance to the Senior Manager, Compliance during periods of high demand or absence

- Monitor regulatory developments and horizon scanning updates, summarising key changes and their potential impact on the business

- Assist in the documentation, review and maintenance of compliance policies, procedures, and frameworks and possibly with investment related topics

- Assist with the preparation of regulatory submissions, responses, and correspondence as required

- Help coordinate compliance monitoring, testing activities, and issue remediation tracking

- Support training coordination and completion tracking for compliance-related programmes

- Assist with the management of various compliance and risk related documents e.g. incident registers, conflict of interest registers.

Skills & Experience Required

- Demonstrated experience working in a project team as a Project Manager Officer for an Asset or Investment Manager (either family office or as part of a bank) in a compliance, regulatory change, or operations related project role within a FINMA regulated environment. Minimum of 3-5 years experience preferred

- Strong project coordination or project management skills, with the ability to manage multiple priorities simultaneously

- Solid understanding of compliance frameworks, regulatory requirements, and change management processes

- Ability to use Miro or other process mapping software to document processes and additionally experience documenting policies and procedure manuals

- Experience preparing committee papers, reports, and management information

- Excellent written and verbal communication skills, with the ability to present complex information clearly

- High attention to detail and strong organisational skills

- Proficient in Microsoft Office (Excel, PowerPoint, Word)

- Ability to work independently and use initiative while escalating appropriately

- Team player - as we are a small, privately owned company, we sometimes have to jump into different areas to meet a common goal so flexibility and open mindedness are key

Personal Attributes

- Collaborative team player who can also work independently

- Pragmatic and solutions-focused

- Comfortable working under pressure and to tight deadlines

- Discreet and professional when handling confidential information

- Inquisitive and proactive in staying up to date with regulatory developments

Why Swissblock?

At Swissblock, we provide a dynamic and diverse environment with flat hierarchies and excellent colleagues. As a profitable company, our culture is built on responsibility and performance, with empowerment as a core value. This is reflected in career opportunities that grow alongside the company.

- A highly attractive compensation package with full salary insurance (no coordination deduction) and a fair 40/60 split on pension fund contributions.

- 25 vacation (pro rata) days each year, plus December 24th and 31st as additional paid days off to enjoy more time with family and friends.

- A paid parking space directly at the office for a smooth and convenient commute.

- A modern, designed workspace in Baar that inspires collaboration and creativity.

- The freedom to choose your preferred device: Mac, Lenovo, or DELL - so you can work your best way.

- Regular company apero's, team events, and memorable offsite trips abroad that strengthen our company culture.

- Complimentary coffee, tea, mate, fruits, and snacks in the office. A subsidized half-fare travel card for commuters.

- An annual training allowance that supports your growth and encourages continued learning.

Ready to Join Our Team? Please apply with your CV, diplomas and reference letters. We look forward to hearing from you.