Description
Summary
Seeking a highly motivated and intellectually curious Project Manager to join the In-State Capacity Project.
In this role, you will directly support a team of two across time zones by leading external scheduling processes and by providing significant executive-level support. We will look to you to serve as air traffic control for the team – to use your exceptional communication skills and confidence to coordinate between our team members, with other teams, and with the organizations with which we are maintaining and modifying relationships. This will involve coordination of schedules across various time zones, attention to detail, keeping our data up-to-date and tracked, as well as careful people and project management. You will also be responsible with updating and maintaining our data management process.
The ideal candidate is committed to making the world a better place and is interested in countering disinformation, accountability for Big Tech, and the challenges technology poses to our democracy. We are looking for someone who will be comfortable engaging with multiple stakeholders in a professional and fast-paced environment. Taking initiative to ask questions and gain clarity on projects you are asked to support will help you quickly integrate into our workflow. You must be self-motivated and comfortable working in a virtual environment. Occasional in-person meetings happen throughout the year.
Most importantly, we will look to you to be a team-player, offering ideas and demonstrating your willingness to pitch in and help your team succeed.
Knowledge, Skills, & Abilities
Exceptional organizational skills
Ability to track and prioritize multiple streams of work
Exceptional communication skills, a professional demeanor, and keen sense of discretion
Comfort representing the project to external partners
Sharp attention to detail and excellent writing skills
Adaptability to changing situations, needs, and priorities
Ability to collaborate effectively with all levels of staff
Proficiency with the Google Suite and Microsoft Office
Requirements
Responsibilities Include:
Organize and prioritize complex executive schedules to ensure alignment with key priorities, organizational timelines, and strategic goals
Collaborate closely with leadership, external stakeholders, and internal teams, to coordinate schedules seamlessly and communicate key information and scheduling changes in an efficient manner
Participating in project meetings, taking notes, and recording action items
Tracking action items and communicating with team members to ensure their completion
Interfacing with partners and coalition members to share information and updates
Capturing outcomes and compiling results for use in a report
Data management and maintaining internal systems and workflows
Additional administrative & light research tasks as needed
Draft memos, prepare briefings, and presentation materials
Qualifications
At least two years of experience as a project assistant, a campaign organizer, or in administrative support
We are an equal opportunity employer committed to building a diverse project . Qualified people of any race, ethnicity, culture, age, sex, gender identity or expression, sexual orientation, social class, marital status, religion, veteran status, or disability status are strongly encouraged to apply.We do not discriminate on the basis of race, color, creed, religion, national or ethnic origin, sex, sexual orientation, gender identity or expression, age, disability, veteran status or any other protected category under local, state or federal law.
To apply, please send a resume and a brief email highlighting why this opportunity interests you by November 14, 2025.
