Description
To Apply: Click HERE
Job Summary:
St. Thomas School seeks a highly organized, detail-oriented, and proactive development manager to support the school's fundraising, community engagement, and advancement initiatives. This position serves as the primary administrator of the development database, ensuring the accuracy and integrity of donor and constituent information while providing operational support for fundraising events, volunteer engagement, donor stewardship, and development communications. The ideal candidate combines strong technical expertise with exceptional organizational skills and a commitment to outstanding customer service.
Database Management
Serve as the primary administrator of the Veracross development module, ensuring the accuracy, organization, and integrity of all donor and constituent records
Process charitable gifts, pledges, matching gifts, and in-kind donations in a timely and accurate manner
Generate donor acknowledgements, tax receipts, constituent lists, mailing lists, and detailed development reports and exports
Conduct regular audits to maintain data accuracy, consistency, and compliance with established database standards
Develop and document database procedures and best practices
Fundraising Management
Serve as the database lead for the school's fundraising initiatives
Coordinate with parents, faculty, and community donors to solicit, collect, and facilitate auction donations, ensuring accurate documentation, timely communication, and seamless fulfillment
Manage auction item entry and the Greater Giving platform, donor item tracking, online bidding, live auction logistics, post-event reconciliation, item distribution, and experience coordination
Prepare event materials, including bid cards, guest lists, signage, and other event collateral
Campaign & Prospect Support
Conduct and oversee donor research and create tailored donor profiles to support cultivation and solicitation strategies
Prepare campaign materials and reports for donor meetings, campaign committees, and leadership volunteers
Community Engagement & Events
Coordinate logistics for community engagement events, including scheduling, invitations, RSVP management, catering and facilities requests, volunteer coordination, nametags, and event setup and breakdown
Recruit, place, and support parent volunteers for Parent Guardian Association (PGA) leadership and volunteer roles
Serve as staff liaison to the PGA special projects committee
Prepare and maintain class lists for room parents
Provide presentation and technical support for quarterly PGA meetings
Board Committee Support
Provide administrative support for the advancement committee, including meeting preparation, technology support, agenda materials, note-taking, and meeting minutes
Administrative Support
Provide administrative support to the director of development and assistant director of development
Process purchase orders, check requests, and credit card reconciliations
Maintain donor recognition displays, including the donor and alumni walls
Assist with general office projects and other development initiatives as assigned
Student & Campus Support
Provide backup assistance in the health room as needed
Provide occasional front desk coverage
Assist with student arrival and dismissal as scheduled
Other duties as assigned
Requirements
Required Education & Experience:
Bachelor’s degree from a 4-year college or university required
3 – 5 years’ experience in development, fundraising, or related field
Required Knowledge, Skills & Abilities:
Strong organizational and administrative skills, with a keen eye for detail
Strong writing and communication skills across all channels
Strong database management expertise and understanding of data integrity and reporting
A collaborative mindset and eagerness to learn and grow within the role
Proficient in Greater Giving, Veracross or similar systems strongly preferred
Proficient in Microsoft Office Suite applications, including Excel, Outlook, Word, PowerPoint
Ability to maintain confidential information at all times
Ability to work independently as well as part of a team
Readiness to obtain First Aid/CPR certification and maintain throughout employment.
Successful completion of required background checks in accordance with school policy and state regulations.
Demonstrated cultural competency and ability to work with diverse individuals and groups.
Proficiency with basic technology tools and a willingness to learn school-specific systems.
Commitment to the mission, values, and community of STS.
Ability to sit and keyboard for up to 8 hours per day & lift up to 30 pounds (file boxes, event materials)
This description is intended to describe the general content and requirements for the performance of this position. It is not intended to be an exhaustive statement of duties, responsibilities, or requirements.
Why St. Thomas School?
You thrive in a face-paced environment, working alongside others who share your ideals. You are inspired by children and appreciate their joy and energy. You enjoy making an impact and being part of something bigger than yourself. You believe that schools should be among the most innovative places on earth. And you are committed to excellence and professional growth.
We offer a competitive salary, robust benefits, professional development, and an extraordinary work environment. If this inspires you, we’d love to learn more about you!
Who We Are:
Founded in 1951 and located on the east side of Seattle in Medina, Washington, STS is a private, non-sectarian school for Preschool through Eighth Grade students. Our educational journey is defined by a cognitively engaging program with an emphasis on developing character, leadership, and a passion for learning and achievement. Our highly regarded curriculum prepared students to excel at future endeavors while honoring the school’s long standing core values.
We commit to an inclusive and diverse community in which everyone can say, "I belong." We seek employees who are passionate, qualified, and offer diverse perspectives. We are particularly interested in the role education and a diverse learning environment play in promoting equity and inclusivity.
We foster:
A diverse, safe, and equitable school environment
Actions and advocacy that support our Core Virtues
Cultural competence, anti-bias, and social justice
Intellectually curious and engaged global citizenship
Benefits:
Employer-paid premiums for employee medical, dental, vision, life, and long-term disability insurance.
Retirement plan with employer contributions.
Health Savings Accounts (HSAs) with employer contributions.
Competitive paid time off and holidays.
Robust professional development opportunities.
Lunches provided at no cost to faculty and staff when school or summer camp is in session.
Position is open until it is filled. No phone calls or drop-ins please. Thank you for your interest in St. Thomas School.
