Description
Build the future, spark innovation, and align your career with purpose.
At McKinstry, we’re innovating the waste and climate harm out of the built environment and creating lasting impact. Together, we’re building a thriving planet.
Buildings are a leading contributor to the climate crisis, generating nearly 40% of total global energy-related carbon emissions. We’re making a lasting impact on our industry and within our communities by addressing the climate, affordability and equity crises through:
renewables and energy services
engineering and design
construction and facility services
To get where we’re going, we need big thinkers, problem solvers and collaborative mindsets. Does that sound like you?
The Opportunity with McKinstry
We are looking for a Payroll Operations Manager to own the high-velocity execution of our weekly construction payroll. Reporting directly to the Director of Payroll, you will have the autonomy to build, refine, and improve the processes required to manage elevated complexity with precision.
This isn't just about managing a cycle, it’s about building a scalable framework in a fast-moving, complex environment. We provide dedicated support and funding for continuous education and professional certification to help you succeed.
Why Join Us? We are a people-first organization that treats payroll as a critical professional discipline, not a back-office afterthought. We are a company that promotes from within and invests heavily in our people. We don't just value your technical expertise—we promote and invest in it. If you are a process-driven leader who thrives in a fast-moving environment and wants a culture that actually respects the craft of payroll, let’s talk.
What You’ll Do
Oversee Complex Payroll Operations
Manage weekly payroll processing across multiple states, including union and non-union employees. Ensure compliance with collective bargaining agreements, wage and hour regulations, and jurisdictional requirements.
Drive Process Improvement and Innovation
Identify opportunities to enhance efficiency, strengthen controls, and improve accuracy. Implement technology-driven solutions and scalable processes that align payroll operations with evolving business needs.
Lead and Develop a High-Performing Payroll Team
Drive team performance through coaching, mentorship, and clear expectations. Foster a collaborative, service-oriented culture that emphasizes accountability, accuracy, and continuous development.
Partner Across the Organization
Collaborate closely with HR, Finance, Legal, and operational teams to ensure payroll practices support broader business strategies, compliance requirements, and workforce planning initiatives.
Ensure Compliance and Audit Excellence
Maintain audit readiness through strong controls and documentation. Monitor regulatory changes and ensure compliance with federal, state, and local laws, as well as union contract obligations.
Requirements
Bachelor’s degree in Accounting, Finance, Human Resources, Business Administration, or related field (or equivalent experience)
5+ years of multi-state payroll experience (union payroll experience preferred)
2+ years of people leadership experience
Deep knowledge of wage and hour compliance and multi-state payroll regulations
Strong understanding of collective bargaining agreements and union payroll rules is highly preferred
Experience with large-scale HCM/ERP systems (e.g., Workday, ADP, UKG, Oracle, Microsoft 365)
Strong background in payroll accounting, financial reporting, reconciliations, and audit processes
Experience driving process improvement and implementing payroll best practices
Strong analytical skills to identify trends, issues, and opportunities
Current CPP (Certified Payroll Professional) designation preferred; if not currently held, a willingness to obtain certification with company support is required.
